Poll: When should one include their email signature in work emails?

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Thread: The Email Signature (Work Version) - When to Use

  1. #1
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    Default The Email Signature (Work Version) - When to Use

    Just curious on this one... as I have a bit of a debate with my boss/owner... via email.

    When do you think including email "signature" should be done:
    a) Whenever starting a new email or first chain-reply with a client/customer
    b) Both new emails and all replies with a client/customer
    c) Option a) + Whenever starting a new email or first chain-reply with work colleagues.
    d) With every email (whether new, reply, customer, or work colleague).


    For context, we have a small engineering firm (10-15 people).
    Our customers know who we are, all of our work colleagues know who we are, and our emails with customers do (sometimes) get forwarded beyond for distribution and replies.

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    Default Re: The Email Signature (Work Version) - When to Use

    I voted for a) first email with client/customer

    I use mine pretty much all the time but I have no work colleagues so every email I send is to a client or potential client. I do have two different signatures that are the same except one has a row of link-attached logos and one that does not have them. I tend to use the logoed signature when emailing with prospects so they can easily get more information.

    With that said, I don't think people really look at email signatures anymore!!!

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    Default Re: The Email Signature (Work Version) - When to Use

    I use two different ones. A full blown every detail with company logo etc for first emails and first responses to clients and colleagues and a second stripped down one for replies.

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    Default Re: The Email Signature (Work Version) - When to Use

    My company policy is every email, but personally I think it’s over kill.
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    Default Re: The Email Signature (Work Version) - When to Use

    I have it on for every email but basically all it is, is my name/phone/email.
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    Default Re: The Email Signature (Work Version) - When to Use

    We have a long and short signature. Long for initial email and short for subsequent ones.

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    Default Re: The Email Signature (Work Version) - When to Use

    Never, but if they have a problem with it they can go to the union. Voted a for the hell of it tho.
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    Default Re: The Email Signature (Work Version) - When to Use

    Picked D, but put me in the "full block" for first email, limited block the rest of the way.

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    Default Re: The Email Signature (Work Version) - When to Use

    I use A as well.

    First email out or responded to with corporate template so my full contact information is provided. All follow-up replies come with a simple two liner, just my name and title, very casual looking.

    I based this solely on how i want others to reply to me. Too many signatures, too much scrolling and redundancy.

    (fantasy hockey sig. omitted removed due to irrelevance)

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    Default Re: The Email Signature (Work Version) - When to Use

    First email Only. Anything else makes transcript harder to follow.
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    Default Re: The Email Signature (Work Version) - When to Use

    Depends on what your job is.

    But generally speaking I think for most people the professional thing to do is D - always have your signature. You need to be accessible to clients and colleagues.

    It drives me nuts when I'm trying to call someone and I can't find a damn email they've sent me with a signature. Super annoying.

  12. #12
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    Default Re: The Email Signature (Work Version) - When to Use

    Quote Originally Posted by blayze View Post
    Depends on what your job is.

    But generally speaking I think for most people the professional thing to do is D - always have your signature. You need to be accessible to clients and colleagues.

    It drives me nuts when I'm trying to call someone and I can't find a damn email they've sent me with a signature. Super annoying.
    Have you tried looking in Outlook's address book? The company should have all intracompany emails and phone #'s build in. If it's not a personally created signature than it's pulled from a 'database' that should also be in Outlook.

    If your email chain is only a couple back and fourths sure, but to have a signature on every reply on a complex email chain is a hinderance. You have a Profile that's where all additional information should be.
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    Default Re: The Email Signature (Work Version) - When to Use

    Quote Originally Posted by Invictus View Post
    Have you tried looking in Outlook's address book?
    Nobody has time for that crap and most people don't save every single person into their address book. If I did that I'd probably have 7-8000 contacts I've accumulated over the years, which is not practical and largely useless. Also a lot of us are also on the go. We're travelling, conferences, wfh, etc. We're not sitting in our offices with all the company infrastructure at our fingertips.

    In the real world, most people just look for a signature in a recent email and use that to call someone. Because usually you're going to need to contact someone you're currently working on something with. So that makes it easy to just pull up their last email and dial them up.

    Yes - sometimes long email chains are a hindrance, but overall pros outweigh the cons. I don't care too much about having to scroll a few lines - I usually ignore the thread anyway and only read the most recent responses.

    But the MOST IMPORTANT REASON is not necessarily for us and our personal convenience - it's what's most convenient and practical for our clients. I'm not going to tell my client (who's paying me millions on a deal) to "look me up on your company's outlook server" when he needs to immediately reach me on a tight deadline... I'm sure that would go over great lol

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    Default Re: The Email Signature (Work Version) - When to Use

    Quote Originally Posted by blayze View Post
    Nobody has time for that crap and most people don't save every single person into their address book. If I did that I'd probably have 7-8000 contacts I've accumulated over the years, which is not practical and largely useless. Also a lot of us are also on the go. We're travelling, conferences, wfh, etc. We're not sitting in our offices with all the company infrastructure at our fingertips.

    In the real world, most people just look for a signature in a recent email and use that to call someone. Because usually you're going to need to contact someone you're currently working on something with. So that makes it easy to just pull up their last email and dial them up.

    Yes - sometimes long email chains are a hindrance, but overall pros outweigh the cons. I don't care too much about having to scroll a few lines - I usually ignore the thread anyway and only read the most recent responses.

    But the MOST IMPORTANT REASON is not necessarily for us and our personal convenience - it's what's most convenient and practical for our clients. I'm not going to tell my client (who's paying me millions on a deal) to "look me up on your company's outlook server" when he needs to immediately reach me on a tight deadline... I'm sure that would go over great lol
    You obviously did not read my entire post.
    "most people don't save every single person into their address book" - Who has time for that? Your whole intracompany contacts should be in your address book pulled from a database, a new employee would be setup immediately when their profile is created - complete with mailing Groups. If not your I.T. is braindead. You say "no one has time for that crap", but it takes two seconds to search by name. A whole lot quicker than "It drives me nuts when I'm trying to call someone and I can't find a damn email they've sent me with a signature."

    If it's not intracompany a
    gain user profiles, that are a click away, should contain this info. If all that fails. First email has the signature - page down to it.
    How do they have your email but not your phone number?

    Overuse signatures and it just becomes like an ad. Annoying.
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    Default Re: The Email Signature (Work Version) - When to Use

    We use Microsoft Outlook and my signature block goes on every email I send, new or replies.
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